Instruction for Presenters and Moderators

DISCLOSURES

According to the policy of EBAC all speakers/presenters (invited and free papers) must state a potential bias relevant to the topic of the accredited programme/presentation. Such bias must be disclosed at the beginning of the presentation (slide-show or poster). A disclosure form will be given to all speakers in the Speakers’ preview room to be filled in and signed.

INSTRUCTIONS FOR PRESENTERS

Please be punctual regarding the duration of your presentation.

SPEAKERS’ PREVIEW ROOM (Ground Floor)

All presentations have to be uploaded to the meeting computer system. The lecture rooms are equipped with a projector, 16:9 screen (also suitable for 4:3 PPT presentations). Please prepare your presentation in electronic version in 16:9 or 4:3 ratio.

Please visit the Speakers’ preview room (Room Rhône 5) at your earliest convenience. You are requested to upload and validate your presentation no later than 2 hours before the session starts, or the day before, if the presentation is in one of the morning sessions. Mac OS X presentations will be uploaded to the meeting computer system as well. There will be staff members available to help preparing and validating the presentations.

Specific exceptions may be allowed for invited speakers upon individual agreement with the technical staff in case of a complicated video content. The presenter is responsible for having necessary video adaptors for private laptop connection ready.

Opening hours of the Speakers’ preview room are:

March 29 : 07:30-17:30
March 30 : 07:30-17:00
March 31 : 07:45-16:45
April 1 : 08:30-12:00

INVITED SPEAKERS

Please rename your file as follows: presentation number_first name_last name. Confirm the time allocated for your presentation from the session schedule. In some sessions, there is time reserved for discussion after all presentations. This will be indicated in the scientific programme.

ABSTRACT PRESENTERS

Please rename your file as follows: presentation number_first name_last name. Please note that the time allocated for your presentation is 12 minutes including 3 - 4 minutes for discussion.

MODERATED POSTER PRESENTERS

The poster area for moderated posters is to be located in the Exhibition area. All posters must be removed by the end of the Congress. The organiser will not be held responsible for any loss or damages of the posters after the indicated time. The moderated posters will form a separate poster group and the poster boards will be marked with the number of the poster indicated in the scientific programme.

The poster dimensions should not exceed 90 cm (w) x 150 cm (h). Velcro will be provided by the organiser and will be available in the poster area.

The oral presentation of Moderated Posters will take place in lecture rooms as indicated in scientific programme. Please note the time allocated for your presentation is strictly 3 minutes and you can present max 3 slides. These slides should be rather simple and should contain the essence of your message. They should not be a simple copy of the poster. There will be short comments from an expert panel, but general discussion will take place by the posters during the breaks.

POSTER PRESENTERS

Panels for posters will be displayed in the Exhibition area.
Poster printed size maximum: H = 1,50 X W = 0,90 M (for more visibility)
A special desk will be dedicated to Posters where materials to display posters will be provided.
All Panels will be numberated according the posters Numbers.
The posters should be displayed during the whole Congress. Posters should be removed on Saturday, April 1st by 12:00.We ask you to pay carrefully attention to the dismantling day of Posters. All posters that are still on panels after the dismantling due time will be destroyed.
Moderators should be at the posters for questions during the Moderated Posters Sessions on all congress days.
Authors should be at the posters for questions during the breaks on all congress days.

INSTRUCTIONS FOR MODERATORS

Sessions with Invited Speakers Sessions should be started promptly on time. At the session, the chairpersons agree upon sharing the session and should be active in keeping the time limit of each talk so that time can be spared for questions. There will be assisting staff members to help with microphones for questions from the floor.

ABSTRACT SESSIONS

Sessions should be started promptly on time. At the session, the chairpersons agree upon sharing the session and should be active in keeping the time limit of each talk so that time can be spared for questions. Please note the time allocated for each presentation is 12 minutes including 3 - 4 minutes for discussion. There will be assisting staff members to help with microphones for questions from the floor.

MODERATED POSTER SESSIONS

In these sessions, there will be two expert commentators taking care of the pace of the session and giving short comments at the end of the presentation, but no further questions or discussion is allowed. The general discussion on the presentations will take place by the poster during the break. Each session will have 90 minutes and each presenter will have strictly 3 minutes to present his work in maximum 3 slides. It is extremely important to start the sessions punctually and observe the timing of each presentation.

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